DC-Area PyCamp

Goals

• 2-day event, held on a weekend in October or November 2008.
• Held in the DC or Baltimore area.
• Will feature 1 track of self-scheduled talks, and at least 3-4 sprints, up to as many as we have room for.
• ~50 attendees maximum.

• Free admission, or admission <$10.

Possible venues

DC:

• [http://www.washingtonparks.net/parkscenter.html Josephine Butler Parks Center], near U Street.

• U. of Maryland College Park
• GWU (CS dept, or Cafritz Center)
• Another DC-area university?
• Look for a hotel (downtown; near Courthouse or Ballston?)

Baltimore:

• JHU CS dept.

Current tasks

E-mail possible CS department contacts

• JHU: Michael Droettboom
• GWU
• U. of MD: Bijan Parsia?
• U. of DC

Research hotel prices in the fall: Baltimore vs. DC; is one city much cheaper?

What to do about wireless, which is critical? Bring it in? Rely on the venue's wireless? What if it fails, which would cripple us?

Budget notes

Assuming 50 attendees:

 1500? Venue
  500? Projector rental
 1500  Food for 50 attendees ($15 x 50 attendees x 2 days)
  250  Contingency 
  250  Equipment (power strips, etc.)
  250  Printing
---------------------------
 4250  Total

Charging $10 admission to 50 people only brings in $500; we'd need to charge at least $80 to break even. Maybe we should just forget about charging admission and look for sponsorship instead.