IRC Meeting #10

Time/Location

The meeting will take place on Monday 14th May (2007-05-14) 18:00 CEST (17:00 BST, 16:00 UTC/GMT) in the #europython channel on freenode.net. That's 5pm UK time, 6pm in most of Western Europe. The suggested duration of the meeting is at most one hour.

Minutes

• Registration
  • It was decided that registration would open as soon as the infrastructure is ready, hopefully Tuesday 15th May, after final testing of the process.
  • Changes to the student rates were agreed. (See ["EuroPython/2007/FeeStructureAttendees"].)
  • Registration details will be published along with special accommodation details once registration is enabled.
  • An announcement of registration will be prepared with information about keynote speakers, a reminder about paper submissions. Information for potential sponsors may be made available in full as a separate announcement.
• Keynote speaker #3 is still uncertain, or at least no news from Steve is forthcoming.
• Sponsorship
  • Aiste will pursue other avenues within Google.
  • Michael had nothing to report.
  • The ["EuroPython/2007/CallForSponsors"] was finalised with deadline details.
• Related to sponsor deadlines, the issue of programmes was discussed with various points of view expressed:
  • Some people prefer paper programmes, others would find PDF versions acceptable.
  • "On demand" programmes might be nicer to the environment, but previous experiences with self-service arrangements (eg. in 2005) apparently led to disappointment.
  • Some kind of paper version, albeit not a "posh" one, seemed to appeal to the meeting participants.
• Visa issues were discussed, with the group agreeing...
  • That registrants requiring visas have to sort the bureaucracy out themselves. In other words, contact the appropriate entity, be familiar with the procedures, and so on.
  • And that such registrants requiring visas would most probably need to provide the "reason for participation" which already appears in the registration form.
  • That the letter of invitation is as involved as the organisers are prepared to be on this matter. This is consistent with other conferences - GUADEC being just one example.
• The questionnaire results from last year's conference will be made available by Aiste.

Agenda

• Registration
  • Special accommodation details and forms have been made available, but now need to be published.
  • The registration form (and Indico "workflow") should be approved and published. Benedikt was to complete the e-payment section, but anyone with knowledge in this area might like to assist.
  • Any last minute negotiations about student rates should occur at the meeting so we can make the announcements and forms available. (See ["EuroPython/2007/FeeStructureAttendees"].)
• Keynotes
  • Steve needs to confirm what's happening with keynoter #3.
• Sponsorship
  • Aiste will report about the current status of Google.
  • Michael will report about any progress with his contacts.
• Announcements
  • We should agree to make announcements about the above points this week.
  • The text and timing of the keynote announcement, ["EuroPython/2007/CallForSponsors"] and registration announcement will be finalised.

Notes

See [http://www.europython.org/sections/calendar the calendar] to get an idea of where we should be at this point in time.