4.1   Title

1. Update the date in the page title (first line). Be sure the title line says "(Draft)" at the end.
2. Update the date in in the title block ("|" border on the left). Be sure the title block has "| Draft" under the date.

4.2   Intro Paragraph

1. Update the date & time (in the UTC/GMT time zone) in the intro paragraph under the title block. Use the World Clock to get the current time UTC time.
2. Verify who presided and who prepared the minutes, and correct if necessary.

4.3   Attendance

1. Update the list of attendees, both Directors and "Also in attendance". Directors names should be listed in alphabetical order by family name.

   If someone came late, after a vote, note the time they arrived (e.g. "(arrived at 17:20)"). Also note if anyone left early. Always use the UTC timezone.

4.4   Minutes of Past Meetings

Update the "Minutes of Past Meetings" section.

1. Update the date of last month's meeting, and the vote.
2. If there were any special meetings, note them and their votes also (e.g. annual Members' Meeting and first meeting of the new Board of Directors are both held at PyCon).
3. Remove any unnecessary approvals.

4.5   Votes Taken Between Meetings

Update the "Votes Taken Between Meetings" section.

1. Update the date of last month's meeting.

2. If there were some votes on resolutions, write the following:

   The actions below were taken since the <D Month YYYY> meeting.

3. If there were no resolutions, write the following:

   No votes were taken since the <D Month YYYY> Board meeting.

4. Add any resolutions voted upon between minuted meetings. Each action should be in its own subsection. Example:

   Title of Resolution
   -------------------
   
       **RESOLVED**, that ...
   
   Approved by unanimous email vote, <D Month YYYY>.

   If anyone abstained from voting, note that too: "(X abstentions)".

4.6   Status of Past Action Items

Update the "Status of Past Action Items" section.

4.7   Add Sections for New Business

Referring to the meeting agenda and transcript (IRC log), add a section for each topic discussed.

• check the agenda,

• scan the log for new business,

• make a new section title for each item of business or discussion, (underline with "====")

• summarize the discussion

  • use quotes where appropriate: "" vs block quotes, [edited], "...",
  • omit sensitive information and disagreements
  • summarize the consensus

• copy & paste resolutions from the log, correct misspellings & grammar & sentence structure, etc.

  Format:

      **RESOLVED**, that ...
  
  Approved, 8-0-0.

• usually include an action item. Sometimes the action item is left implicit.

1. Note action items as follows:

   [] :action:`J. Doe will do XYZ.`

   Use initial

   If there are multiple action items in a section, number them in a list:

   1. :action:`J. Doe will do XYZ.`
   
   2. :action:`A. Square will do ABC.`

   (List items need not be adjacent. They may be separated by explanatory paragraphs etc.)