PyConPlanning/SoftwareRequirements

Collects requirements for the conference software.

Features

At a minimum, we must have a user's e-mail address so that we can contact them.
Users can have multiple flags set: speaker, volunteer, session chair. (More such flags may be added.)
Users can optionally supply their geographic location for mapping, paper mailings, and for inclusion on the badges.
Attendee e-mail addresses can be exported in order to add them to a conference mailing list.

Users can submit proposals.
Some users have 'reviewer' status and can look at other people's proposals.
Some users have 'organizer' status and can mark proposals as 'accepted' or 'declined', and can set a scheduled time/location.
Proposals have: title, summary/abstract, description, category, length (30/45 min), difficulty level (beginner/intermediate/advanced), a list of 3 assigned reviewers, an accepted boolean, a list of reviewer comments, and a list of uploaded documents.
On being submitted, proposals are assigned 3 reviewers at random. If the author has reviewer status, the author must not be one of the assigned reviewers.
Reviewers can vote +1, -1, +0, -0, or 'no vote' on proposals, with a mandatory comment. These comments are not shown to authors until after the selection process is complete.
Reports: all proposals, all proposals with fewer than 3 votes, all proposals with 3 or more votes grouped by their votes (all positive, all negative, a mixture).
Reviewers can enter comments that will be e-mailed to the author. Authors can add replies to these comments.
One-time operation: Authors can be e-mailed the review comments written about their reports.
One-time operation: Authors are e-mailed the accept/decline decision about their proposal.

Must able to produce a list of attendees, showing attendee name, T-shirt size, food preferences if any, include in delegate listing Y/N, certain special flags (e.g. speaker/session/chair) so we can hand them the right swag bag and additional info.
Badge information must be exportable (or maybe we can produce PDF for printing).
Badges must show: user's name, certain flags (speaker, session chair, volunteer).
Badges can optionally show the attendee's organization and home location, at the attendee's choice.
Attendees can register for the conference and optionally for tutorials.
The software should track the number of attendees for each tutorial, closing registration once the tutorial has filled up.
Multiple attendees can be registered in one operation and charged to the same credit card. A maximum of 3 attendees is sufficient.
Registrants can optionally donate an amount to the PSF.
Admin: add a registrant without charging a credit card.
Reports: list of all publicly visible registrants, list of all registrants (admin only), list of unregistered speakers.
Export presentation materials into a directory tree that can be turned into the conference proceedings.

XXX

Produce printable schedules for the entire conference, and for
- individual rooms for a given day.
Track session chairs for each session.

Forms for the entire conference, and for specific talks and tutorials. (Sprints aren't of interest.)
Report: feedback summary for the conference, summaries for individual talks.
E-mail authors with the results from their talk's feedback.