The critical things you need for PyCon are 1) a place to talk 2) equipment to talk with 3) an Internet connection, 4) optionally, food.
At least initially, we would want to see:
- Details of the location and facilities: room sizes, A/V equipment.
- How is public transport to get there? Anything interesting nearby? What about nearby hotels?
- When would the conference be scheduled? (Time of year; on the weekend or during the week?)
- Network support, preferably wireless, is a critical issue. What's available?
- How much will it cost?
- Food: how much will catering cost? If there's no catering, where will people
- eat? (Bear in mind that 500 people might flood nearby restaurants.) Could we bring in an external caterer if the facility doesn't have one?
- Rough cost information for all the above so that we can calculate the required
- registration price; the PSF can't lose an enormous amount of money on the conference, though it doesn't need to make an enormous profit (or any profit), either.