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Next meeting: Tuesday, July 31, at 2PM Eastern/1PM Central/11AM Pacific (6PM/18:00 UTC).

Meetings are held via Google Talk/Jabber. We use the 'pycon' room on conference.jabber.org. `Connection details here <PyCon2008/OrganizersMeetingsConnectionDetails>`__.		 **Page for PyCon 2009 meetings:** `PyCon2009/Organizers_Meetings`_

Meetings will be held every other week on Tuesday.

.. Alternate Tuesdays will have `PyCon Tech meetings <https://pycon.coderanger.net/wiki/Meetings>`_.

Meetings are held via IRC. We use the '#pycon' channel on irc.freenode.net. `Connection details (instructions) here <PyCon/Organizers_Meetings_Connection_Details>`__.

There is a `"PyCon 2008 Planning" Google calendar <https://www.google.com/calendar/embed?src=og3ea7a3ov1tb3e18qppkd4ev8%40group.calendar.google.com&mode=MONTH>`__. If you want write access, ask David Goodger or Chris McAvoy (or just ask on `the pycon-organizers list <http://mail.python.org/mailman/listinfo/pycon-organizers>`__).

`Private PyCon Organizers' wiki <http://wiki.python.org/moin-pycon/FrontPage>`_ (join pycon-organizers and ask for the user/password info).
Line 11: Line 20:
(Please add items below.)

.. use blank lines between list levels!

April 1st, 2008
----------------

* Bathroom switch of womens room to mens room (gloria)

  * Surveyed females would rather have the convenient women's room turn co-ed, and a dedicated women's room on another floor.

* next year: no choice on 'record/distribute' - proposal is that anything submitted, talked about, presented, written on the wall is distributable. discuss. (carl)

  * opt-out option for presenters
  * burden then gets put on presenters, rather than organizers

* newcomers to the planning group - how does this work? how can we help? (mel)

* pycon 2009 site - ETA to live?

March 11th, 2008
----------------


* Shopping list requests
* Power setup?
* Volunteer Coverage

* Registration issues:

  * Report of higher price at the DoubleTree; refund requested.
  * Refund requested for medical reasons

* Talk schedule gap
* What haven't we covered that needs covering?


March 4th, 2008
-------------------

* Resolving the outstanding invoices.
* PyCon 2010 meeting @ PyCon 2008 (Scheduling, agenda?)

February 26th, 2008
-------------------

* Food Status(? -- carried over from last meeting)
* PyCon 2010 bid process



February 19, 2008
-----------------

* Food Status (Skip is *still* waiting to hear back from CTE. Ewa tells me "soon". Do we have any leverage here? I can't make the meeting today - have another meeting at 1pm.)

February 12, 2008
-----------------

* Food Status (Skip is still waiting to hear back from Ewa at CTE.)
* Keynote status and minikeynotes (Noah might be late, taking a red-eye back home)

January 8, 2008
---------------

A general review, to get back on track after the holidays. Add specifics below.

* Registration
* Food Status

(If Skip can't be there, summarize please to skip@pobox.com).

December 4, 2007
----------------

* Review action items (on-list first)

* Sponsorship update

* Program update: conference talks

* Program update: tutorials


November 20
-----------

    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-11-20>`__

* Review action items

* Sponsorship update

* Program update: conference talks

  - number of talk proposals received
  - marching orders for program committee

* Program update: tutorials

  - number of tutorial proposals received
  - how to choose which tutorials to accept?

* Daily Schedule (see `the sample schedules <http://wiki.python.org/moin-pycon/Scheduling#daily-schedule>`__)

* PyCon-Tech update (registration, proposals, etc.)

* PyCon 2009 & 2010 (`draft call for bids <http://wiki.python.org/moin-pycon/2010BidInfo>`__)

* Publicity: Press release; blog badge

November 6
----------

    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-11-06>`__

* Review action items (see past minutes or 2007-11-06 "action items" message)

* Sponsorship update

* Program update

* Registration

* 2010 call for bids

* Graphics & web design


October 23
----------

    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-10-23>`__

* Review action items (see past minutes or 2007-10-11 "action items" message).

* Call for bids for PyCon 2010 (2009?). See http://pyfound.blogspot.com/2006/04/so-you-want-to-host-pycon-2008.html


October 9
---------

    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-10-09>`__

* Calls for proposals: dates & details. (Status of proposals system.)


September 25
------------

    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-09-25>`__

* Program guide (guest: Marco Tabini)

* `Call for Conference Talk Proposals`__ & `Call for Tutorial Proposals`__ (with example__)

  __ http://wiki.python.org/moin-pycon/Call_for_Conference_Talk_Proposals
  __ http://wiki.python.org/moin-pycon/Call_for_Tutorial_Proposals
  __ http://wiki.python.org/moin-pycon/example_tutorial_proposal

  Dates:

  - Proposal submission deadline: October 31, 2007
  - Proposal acceptance: November 20, 2007
  - Tutorial cancellation date: February 10, 2008 (for inadequate attendance)
  - Papers, handouts deadline: March 1, 2008

  Questions:

  - Should we offer to waive registration for speakers? Conference
    talk speakers only, or Tutorial presenters too? (Perhaps in
    conjunction with reducing the maximum to $1200.)
  - What should we ask for in a proposal?
  - Should we require an accompanying paper?

* PR

* Budget: I'm going to go ahead and get PSF approval of the budget at <http://spreadsheets.google.com/pub?key=pyx4TeJX2JDoKnFsixLn9bw>. Please give it a look and let me know if you notice anything missing or wrong.


September 11
------------

    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-09-11>`__

* Populating the web site
* Catering
* Budget: http://spreadsheets.google.com/ccc?key=pyx4TeJX2JDoKnFsixLn9bw

August 28
----------

    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-08-28>`__

* Network
* Keynote speakers (`notes in private wiki <http://wiki.python.org/moin-pycon/Keynote_Speakers>`__)
* Scheduling (`notes in private wiki <http://wiki.python.org/moin-pycon/Scheduling>`__)
* Website redesign

August 14
---------

    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-08-14>`__

* Network
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    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-07-31>`__
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    `Meeting minutes <http://wiki.python.org/moin-pycon/2007-07-17>`__
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----

CategoryPyConPlanning_

Page for PyCon 2009 meetings: PyCon2009/Organizers_Meetings

Meetings will be held every other week on Tuesday.

Meetings are held via IRC. We use the '#pycon' channel on irc.freenode.net. Connection details (instructions) here.

There is a "PyCon 2008 Planning" Google calendar. If you want write access, ask David Goodger or Chris McAvoy (or just ask on the pycon-organizers list).

Private PyCon Organizers' wiki (join pycon-organizers and ask for the user/password info).

Agendas For Organizers' Meetings

(Please add items below.)

April 1st, 2008

  • Bathroom switch of womens room to mens room (gloria)
    • Surveyed females would rather have the convenient women's room turn co-ed, and a dedicated women's room on another floor.
  • next year: no choice on 'record/distribute' - proposal is that anything submitted, talked about, presented, written on the wall is distributable. discuss. (carl)
    • opt-out option for presenters
    • burden then gets put on presenters, rather than organizers
  • newcomers to the planning group - how does this work? how can we help? (mel)
  • pycon 2009 site - ETA to live?

March 11th, 2008

  • Shopping list requests
  • Power setup?
  • Volunteer Coverage
  • Registration issues:
    • Report of higher price at the DoubleTree; refund requested.
    • Refund requested for medical reasons
  • Talk schedule gap
  • What haven't we covered that needs covering?

March 4th, 2008

  • Resolving the outstanding invoices.
  • PyCon 2010 meeting @ PyCon 2008 (Scheduling, agenda?)

February 26th, 2008

  • Food Status(? -- carried over from last meeting)
  • PyCon 2010 bid process

February 19, 2008

  • Food Status (Skip is still waiting to hear back from CTE. Ewa tells me "soon". Do we have any leverage here? I can't make the meeting today - have another meeting at 1pm.)

February 12, 2008

  • Food Status (Skip is still waiting to hear back from Ewa at CTE.)
  • Keynote status and minikeynotes (Noah might be late, taking a red-eye back home)

January 8, 2008

A general review, to get back on track after the holidays. Add specifics below.

  • Registration
  • Food Status

(If Skip can't be there, summarize please to skip@pobox.com).

December 4, 2007

  • Review action items (on-list first)
  • Sponsorship update
  • Program update: conference talks
  • Program update: tutorials

November 20

Meeting minutes
  • Review action items
  • Sponsorship update
  • Program update: conference talks
    • number of talk proposals received
    • marching orders for program committee
  • Program update: tutorials
    • number of tutorial proposals received
    • how to choose which tutorials to accept?
  • Daily Schedule (see the sample schedules)
  • PyCon-Tech update (registration, proposals, etc.)
  • PyCon 2009 & 2010 (draft call for bids)
  • Publicity: Press release; blog badge

November 6

Meeting minutes
  • Review action items (see past minutes or 2007-11-06 "action items" message)
  • Sponsorship update
  • Program update
  • Registration
  • 2010 call for bids
  • Graphics & web design

October 23

Meeting minutes

October 9

Meeting minutes
  • Calls for proposals: dates & details. (Status of proposals system.)

September 25

Meeting minutes

  • Program guide (guest: Marco Tabini)

  • Call for Conference Talk Proposals & Call for Tutorial Proposals (with example)

    Dates:

    • Proposal submission deadline: October 31, 2007
    • Proposal acceptance: November 20, 2007
    • Tutorial cancellation date: February 10, 2008 (for inadequate attendance)
    • Papers, handouts deadline: March 1, 2008

    Questions:

    • Should we offer to waive registration for speakers? Conference talk speakers only, or Tutorial presenters too? (Perhaps in conjunction with reducing the maximum to $1200.)
    • What should we ask for in a proposal?
    • Should we require an accompanying paper?

  • PR

  • Budget: I'm going to go ahead and get PSF approval of the budget at <http://spreadsheets.google.com/pub?key=pyx4TeJX2JDoKnFsixLn9bw>. Please give it a look and let me know if you notice anything missing or wrong.

September 11

Meeting minutes

August 28

Meeting minutes

August 14

Meeting minutes
  • Network

July 31

Meeting minutes
  • Report on Chicago visit
  • Report on OSCON

July 17

Meeting minutes
  • Staff roles (sign up now!)
  • Keynote speakers
  • PyCon tech
  • Chicago visit

CategoryPyConPlanning

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