Revision 1 as of 2004-12-07 14:12:06

Clear message

Rough notes on how to run PyCon-style conventions.

This table intends to list every single step required to plan and carry out a conference. *Do not remove items* from this list; the list of tasks for a specific conference are on other pages.

Timeline

- 18-24 months

Select conference city and venue

XXX

Select dates. Immportant: Check they don't conflict with holidays.

XXX

Book venue

XXX

Set registration price

XXX

Set up registration process and open registration

XXX

Post call for volunteers

XXX

Decide upon keynote speaker(s)

XXX

Contact potential sponsors

XXX

Finalize T-shirt design

XXX

Arrange T-shirt manufacturing

XXX

Arrange for wireless networking

Refereed papers

XXX

Select program committee

XXX

Set up conference management software

XXX

Post call for papers

XXX

Paper submission deadline

XXX

Deadline for paper accept/decline decisions

XXX

Write page giving presentation advice

XXX

Notify paper authors of acceptance

XXX

Determine conference schedule

XXX

Arrange iCal/RSS publication of schedule

BoFs

XXX

Pick session leaders

XXX

Issue call for BoFs

XXX

Pick BoF topics

Demos

XXX

Post call for demos for demo room

During the conference

After the conference

Related links

SF fandom

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