Rough notes on how to run PyCon-style conventions.
This table intends to list every single step required to plan and carry out a conference. *Do not remove items* from this list; the list of tasks for a specific conference are on other pages.
Timeline
- 18-24 months |
Select conference city and venue |
XXX |
Select dates. Immportant: Check they don't conflict with holidays. |
XXX |
Book venue |
XXX |
Set registration price |
XXX |
Set up registration process and open registration |
XXX |
Post call for volunteers |
XXX |
Decide upon keynote speaker(s) |
XXX |
Contact potential sponsors |
XXX |
Finalize T-shirt design |
XXX |
Arrange T-shirt manufacturing |
XXX |
Arrange for wireless networking |
Refereed papers
XXX |
Select program committee |
XXX |
Set up conference management software |
XXX |
Post call for papers |
XXX |
Paper submission deadline |
XXX |
Deadline for paper accept/decline decisions |
XXX |
Write page giving presentation advice |
XXX |
Notify paper authors of acceptance |
XXX |
Determine conference schedule |
XXX |
Arrange iCal/RSS publication of schedule |
BoFs
XXX |
Pick session leaders |
XXX |
Issue call for BoFs |
XXX |
Pick BoF topics |
Demos
XXX |
Post call for demos for demo room |
During the conference
- Supervise sprints.
- Run the registration desk.
After the conference
- Prepare web-based proceedings.
Related links
SF fandom
[http://caption.org/1998/prog-howto.html Running cons the CAPTION way]
[http://www.smof.com/conrunner/index2.htm Conrunner] -- a 1995/6 'zine
[http://www.smof.com/smofiles.htm Secret Masters of Fandom]