IRC Meeting #13

(Actually, this is more like meeting #14 or #15, but we kept the agenda from meeting #12 for two or three weeks.)

Time/Location

The meeting will take place in the #europython channel on freenode at 18:00 CEST on Thursday 29th May.

Please look at the minutes from the last meeting for more background information: ../IRCMeeting12

Present

Laura, Stephan, Jacob, John, Aiste, David, Harald

Agenda/Minutes

• Registration/Budget - status as early registration end approaches

  • We're close to the early bird deadline, so we need to remind people to register.

  • We have 71 delegates so far, which is ahead of last year's figure at this point, but the early bird deadline was later last year.

• Getting the logo cleared with the PSF - Laura was to contact the PSF. The PSF has responded to PyCon UK about their logo. - We're OK to use it.

• Keynotes - confirmation of our speakers - Aiste was introduced to Hans. Biographical details plus announcement required.

  • Laura will get details from Hans. We should use these in adverts for the conference.

  • There will be two keynotes on the Monday.

  • The streaming situation is in hand.

• Talks - status report on submissions received and acceptance

  • We have around 47 talks submitted.

• Sponsorship
  • Brief discussion of the status of sponsors, incoming materials, and so on.

    • Google will have a booth, regular sponsor.

    • Logilab has signed up as lunch sponsor.

    • Wingware and Activestate have signed up as gift sponsors, special deals.

    • We'll try to approach Sun, Canonical and possibly Opera.

  • Further discussion of the sponsorship of attendees (plus any information that should be published).

• T-shirts (as noted on this page)

  • Aiste will start the process of producing T-shirts.

• Streaming and dedicated lines - We have to see what the traffic shaping is like. We need volunteers, too, so maybe it's time to use the europython-volunteer-announce list. The proposed licensing was controversial for some.

  • We know who has given permission already, but we may need to check with others at the conference.

  • We should send out a call/reminder for volunteers interested in recording audio/video.

• food -- check to see that things are being handled on that front

  • The hotel needs to plan for the breaks - Laura will try to make a break schedule, even if the talk schedule is not finalised yet.

  • Various food options and ordering strategies were discussed.

  • Food for sprints will be ordered after the conference starts.

Actions

• See the bold sections above...