Pycon India 2009 ================

Author: Noufal Ibrahim <noufal@sanctuary> Date: 2009-04-28 22:39:01 IST

Table of Contents ================= 1 PyCon India discussion

• 1.1 Items discussed
  • 1.1.1 Venue 1.1.2 Format 1.1.3 Speakers from outside 1.1.4 Site 1.1.5 Money matters 1.1.6 Publicity/sponsorhip 1.1.7 Approx expenses
  1.2 Things to do 1.3 Approx timeline

1 PyCon India discussion ~~~~~~~~~~~~~~~~~~~~~~~~~

1.1 Items discussed ====================

1.1.1 Venue

• - Probably at an academic institution. - Anand has contacted some folks at IISc. and come up with this
  • - It's possible to get the some lecture halls and
    • stuff from the college if *one of the profs is there on the conference organising committee*.

1.1.2 Format

• - We are hoping for roughly 14-16 slots among which 7-8 will be
  • newbie topics and 7-8 will be advanced.
  - In order to fill slots and make the event richer, we are
  • considering open spaces and BOF events.
  - We are also open to lightning talks which can fill gaps and make
  • the event interesting.
  - We are planning this to be a one day event scheduled for
  • sometime in last September (approx. timeline is there below).
  - We are currently leaning towards not having a keynote
  • speaker. If things change, we might consider one later.
  - We are planning to keep a registration fee of Rs. 200 (early
  • bird) and Rs. 300 (spot)

1.1.3 Speakers from outside

• - If we *do* get speakers from outside, we will pay for
  • accomodation, food and local transport (not for travel).
  - This will cost us roughly 3000 per per person.

1.1.4 Site

• - We are planning to ask Kenneth if we can reuse the software
  • which he has
  - We are planning to get the pycon domain name from the PSF (in.pycon.org) - It might be a good idea to ask Kenneth to take over the web
  • details completely.

1.1.5 Money matters

• - We need an account to hold the funds we gather/collect. - Kenneth might be the person who can arrange for us to use an account.

1.1.6 Publicity/sponsorhip

• - We need to leverage personal contacts (companies where we work,
  • people we know) to get information about sponsors as well as the news to spread through the hacker crowd.

1.1.7 Approx expenses

• Item Rough cost Notes

+

+

• Venue 10000 Anand has positive

feedback from IIsc.

• Projectors/Sound systems 10000 Can the college provide

these?

• Food 10000 Outsourced to a caterer Wifi ? Contact Ramdas for this Swag 20000 T-shirts, pens, notepads

etc.

• External speakers 24000 8 external speakers

+

+

• Total 74000 Approx. 100,000 (with

safety margin)

1.2 Things to do =================

• - Site + Financial aspects - Ask Kenneth [Noufal] - Venue
  • - talk to IISc. [Anand] - talk to Ramdas about school [Senthil]
  - Wifi
  • - Talk to Ramdas about this [ Senthil] - Talk to Ramakrishna about this [ Senthil]
  - Getting Bruce Eckel for the keynote [ Senthil to talk to Anand Pillai]

1.3 Approx timeline ====================

• Date Activity

+

• By 31/April Fix venue, date and No. of days By 7/May Setup site, registration, logo contest Till 30/May Advertise on blogs, mail lists, twitter, sites etc. On 15/Jun Call for CFP On 15/Aug CFP closed 30/Aug Notify selected speakers