PSF Grants Workgroup Charter

Purpose & Common Goals

The initial purpose of this workgroup is to review proposals to the PSF for grants in support of conferences, training workshops, and related projects. If the proposals meet all guidelines set by the PSF board the WG will have the authority to approve funding, otherwise they will refer the proposals to the PSF board for further discussion and decision. The PSF may decide to extend the scope of the WG at a later time.

Active Time

This workgroup will be active indefinitely at the pleasure of the PSF board.

Core Values & Internal Government

The core values for this group are:

• Respect
• Support
• Positive Atmosphere
• Constructiveness
• Integrity

The workgroup adopts the PSF Code of Conduct (http://psf2013.election.name/evote/default/results/40). Any actions (found by a majority) made against the principles in the Code of Conduct will result in the acting person being removed from the workgroup.

Rules & Guidelines

• Each event the grants workgroup issues a grant to has to have a Code of Conduct. If there is no Code of Conduct in place, the grants workgroup cannot approve the grant.
• A typical conference grant size is USD 10 per attendee, with exception for smaller conferences that need extra financial assistance. Example: A conference with 500 attendees can be funded with a grant of up to USD 5000.
• A typical educational program grant size is USD 50 per student, provided the students each receive at least 6 hours of Python instruction as part of the educational program. The grants workgroup should give preference to students who would otherwise not be able to attend such classes. Example: A workshop with 30 attendees can be funded with a grant of up to USD 1500.
• Grant requests which don't fit the policies mentioned above, which the grants workgroup feels not confident making decisions about, or which exceed a sum of USD 5000 are to be submitted to the PSF board of directors.
• The grants workgroup will not take longer than 2 weeks to discuss and vote on a grant request.
• The grants workgroup will submit a monthly report on the issued grants to the PSF board of directors.

Decision Making Procedures

• Grant requests will be proposed to the group.
• The requests will be discussed on the mailing list.
• Amendments of the proposed grants will be decided by a majority rule.
• The team will vote on the proposed grants. Decisions will be made by a majority rule.

Communication Plan

The team will communicate via mailing list. If needed, conference calls can be set up. The method of voting on grant proposals will be determined by the WG. (The preferred way of voting is email voting.)

Budget

• TBD

List of Participants/Who we are

Moderators:

• Naomi Ceder
• Anna Ossowski

Participants:

• TBD

Support Requirements

• The workgroup will need the PSF to create a mailing list.