PSF Grants Workgroup Charter

Purpose & Common Goals

The initial purpose of this workgroup is to review proposals to the PSF for grants in support of conferences, training workshops, and related projects. If the proposals meet all guidelines set by the PSF board the WG will have the authority to approve funding, otherwise they will refer the proposals to the PSF board for further discussion and decision. The PSF may decide to extend the scope of the WG at a later time.

Active Time

This workgroup will be active indefinitely at the pleasure of the PSF board.

Core Values & Internal Governmence

The core values for this group are:

• Respect
• Support
• Positive Atmosphere
• Constructiveness
• Integrity

The workgroup adopts the PSF Code of Conduct (https://www.python.org/psf/codeofconduct/). Any actions (found by a majority) made against the principles in the Code of Conduct will result in the acting person being removed from the workgroup.

Membership

• psf-grants voting members are required to confirm continuing participating in the working group within one month of a new board election. This will be led by chair/vice-chairs. If there is no response within two weeks, then the individual is automatically removed.
• A member of psf-grants, can step down at anytime, and psf-grants will work to replace that voting member.

Rules & Guidelines

• The grants workgroup will contain at least one voting member each based in Africa, Asia, Europe, Oceania, South & Central America & Caribbean, and North America. Non-voting advisory members may be added at the discretion of the PSF board.

• Each event the grants workgroup issues a grant to has to have a Code of Conduct. If there is no Code of Conduct in place, the grants workgroup cannot approve the grant.
• Grant request size guidelines
  • A typical conference grant size is USD 10 per attendee, with exception for smaller conferences that need extra financial assistance. Example: A conference with 500 attendees can be funded with a grant of up to USD 5000.
  • A typical educational program grant size is USD 25 per student, provided the students each receive at least 6 hours of Python instruction as part of the educational program. The grants workgroup should give preference to students who would otherwise not be able to attend such classes. Example: A workshop with 30 attendees can be funded with a grant of up to USD 750.
  • Grant amounts will also be considered in light of customary local costs in the area of the event and additional documentation and review may be requested.
• Grant requests which don't fit the policies mentioned above, which the grants workgroup feels not confident making decisions about, or which exceed a sum of USD 5000 are to be submitted to the PSF board of directors.
• Grants workgroup members who are affiliated with an event applying for a grant are allowed to take part in the discussion about the grant on the workgroup's mailing list but should abstain from voting on the approval of the grant. Any affiliations should be disclosed.
• The grants workgroup will not take longer than 2 weeks to discuss and vote on a grant request.
• The grants workgroup will submit a monthly report on the issued grants to the PSF board of directors.

Decision Making Procedures

• Grant requests will be proposed to the group.
• The requests will be discussed on the mailing list.
• Amendments of the proposed grants will be decided by a majority rule.
• The team will vote on the proposed grants. Decisions will be made by a majority rule.

Communication Plan

The team will communicate via mailing list - psf-grants@python.org. If needed, conference calls can be set up. The method of voting on grant proposals will be determined by the WG. (The preferred way of voting is email voting.)

Budget

• The yearly budget will be $120,000. The grants workgroup may ask the board of directors to increase the budget if needed.

List of Participants/Who we are

Chair: Jackie Kazil (North America) Vice Chairs:

• Kushal Das (Asia)
• Vicky Twomey-Lee (Europe)

Participants: * Anna Ossowski (Europe)

• Marc-André Lemburg (Europe)
• Facundo Batista (South America)
• Fernando Masanori (South America)
• Nicholas Tollervey (Europe)
• Riaz Moola (Africa)
• Christopher Neugebauer (Australia)

Support Requirements

• Mailing list - psf-grants@python.org