PSF Board Processes

This page describes a few processes we have in place for the working of the board.

Meetings

These are held on every third Monday of a month. See the meeting times table for exact times.

The agenda for the resp. next board meeting is managed on the PSF Board Agenda Page.

Voting scheme used in the meetings:

• agree: aye or yes

• disagree: nay or no

• no comment: abstain

Getting a motion on the agenda

This should be posted to the psf-board list and added to the PSF Board Agenda Page.

The format is rather simple:

RESOLVED, that all apples are green and oranges don't count.

It is usual to put a short explanatory paragraph before the motion so directors understand why they are addressing this business.

Discussions

Each item on the agenda should be handled as follows:

• The next item to be discussed is pasted into the IRC window so everyone knows the topic of discussion.
• The chairman will initiate discussion with DISCUSS. Each member who wishes to speak to the discussions may at any time say YES. The chairman will call on each member to speak appropriately. When discussions are over they will be ended by the chairman with either END DISCUSS if no vote is required, or VOTE.
• If a vote is called then members have up to one minute to cast their vote. When all votes are cast or the minute has elapsed the chairman or (more usually) the Secretary will end the vote with END VOTE and the result will be announced.

Getting new software installed

Contact the Infrastructure Committee with the details about the software and how it should be set up.