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 * [http://www.oclc.org/conferencecenter/default.htm OCLC]

    It looks like a nice facility, and it's said they have some Python users. My only worry is that they'll want $, but it can't hurt to ask.

    

PyOhio is a daylong regional miniconference being planned for the summer of 2008 in Columbus, OH.

Budget


Let's try to avoid having one! If we can get a location for free and turn attendees loose for lunch, we can avoid this headache.

Location


Requirements:

  • Ideally, space for 2 talks of ~ 50 attendees each, plus 2 Open Space groups of ~ 20 each
  • Wireless! Absolutely crucial if we have sprints, very desirable otherwise

Places to check with:

  • Ohio Supercomputing Center
  • Universities
  • High schools
  • Library
    • The Columbus Public Library has a very generous policy on letting groups meet: http://evanced.columbuslibrary.org/evanced/lib/roomrequest.asp The only problem is the funny capacity: a 200-seating auditorium (OK but overkill) and two conference rooms (seating 15 and 10). That would suit a single talk track and two open spaces OK, but things would get funny in the afternoon when it's all open spaces.

  • Private company
    • Anyplace with substantial Python-using population might be willing
  • Training companies
    • The Cincinnati and Dayton branches of New Horizons have been friendly to user groups; is that true of Columbus?
  • [http://www.oclc.org/conferencecenter/default.htm OCLC]

    • It looks like a nice facility, and it's said they have some Python users. My only worry is that they'll want $, but it can't hurt to ask.

Schedule


I suggest one or two tracks of pre-scheduled talks in the morning, with Open Space available outside. The afternoon can be an unconference, devoted entirely to Open Space.

Anyone who would like to schedule a sprint in conjunction with PyOhio should definitely do so!

And let's have Lightning Talks!

Gear needed


  • Projectors: At least one per scheduled talk track; ideally, Open Space rooms should have projectors, too
    • CatherineDevlin can borrow one from work. Can anybody else? Don't sweat it too much until we know the locale, since it may provide them.

  • Microphones, amplifiers, etc.
  • Big board for Open Space scheduling

Brochure


Attendees should get a handout describing:L

  • what Open Spaces are & how to participate

Sponsors


Shouldn't be necessary, since we're trying to go without a budget. However, if any sponsors do appear, there are some things they could do for us:

  • Buying lunch or snacks
  • Swag or door prizes
  • Paying for a locale (if all else fails)
  • Paying for an after-party

After-party


Don't look at me, I'm a nerd. But it is a possibility...

More planning resources at [http://wiki.python.org/moin/Advocacy/UsergroupSupport User Group Support]

PyOhio08 (last edited 2009-04-05 01:13:51 by pool-68-238-9-184)

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