Page for PyCon 2009 meetings: PyCon2009/Organizers_Meetings

Meetings will be held every other week on Tuesday.

Meetings are held via IRC. We use the '#pycon' channel on Connection details (instructions) here.

There is a "PyCon 2008 Planning" Google calendar. If you want write access, ask David Goodger or Chris McAvoy (or just ask on the pycon-organizers list).

Private PyCon Organizers' wiki (join pycon-organizers and ask for the user/password info).

Agendas For Organizers' Meetings

(Please add items below.)

April 1st, 2008

  • Bathroom switch of womens room to mens room (gloria)
    • Surveyed females would rather have the convenient women's room turn co-ed, and a dedicated women's room on another floor.
  • next year: no choice on 'record/distribute' - proposal is that anything submitted, talked about, presented, written on the wall is distributable. discuss. (carl)
    • opt-out option for presenters
    • burden then gets put on presenters, rather than organizers
  • newcomers to the planning group - how does this work? how can we help? (mel)
  • pycon 2009 site - ETA to live?

March 11th, 2008

  • Shopping list requests
  • Power setup?
  • Volunteer Coverage
  • Registration issues:
    • Report of higher price at the DoubleTree; refund requested.
    • Refund requested for medical reasons
  • Talk schedule gap
  • What haven't we covered that needs covering?

March 4th, 2008

  • Resolving the outstanding invoices.
  • PyCon 2010 meeting @ PyCon 2008 (Scheduling, agenda?)

February 26th, 2008

  • Food Status(? -- carried over from last meeting)
  • PyCon 2010 bid process

February 19, 2008

  • Food Status (Skip is still waiting to hear back from CTE. Ewa tells me "soon". Do we have any leverage here? I can't make the meeting today - have another meeting at 1pm.)

February 12, 2008

  • Food Status (Skip is still waiting to hear back from Ewa at CTE.)
  • Keynote status and minikeynotes (Noah might be late, taking a red-eye back home)

January 8, 2008

A general review, to get back on track after the holidays. Add specifics below.

  • Registration
  • Food Status

(If Skip can't be there, summarize please to

December 4, 2007

  • Review action items (on-list first)
  • Sponsorship update
  • Program update: conference talks
  • Program update: tutorials

November 20

Meeting minutes
  • Review action items
  • Sponsorship update
  • Program update: conference talks
    • number of talk proposals received
    • marching orders for program committee
  • Program update: tutorials
    • number of tutorial proposals received
    • how to choose which tutorials to accept?
  • Daily Schedule (see the sample schedules)
  • PyCon-Tech update (registration, proposals, etc.)
  • PyCon 2009 & 2010 (draft call for bids)
  • Publicity: Press release; blog badge

November 6

Meeting minutes
  • Review action items (see past minutes or 2007-11-06 "action items" message)
  • Sponsorship update
  • Program update
  • Registration
  • 2010 call for bids
  • Graphics & web design

October 23

Meeting minutes

October 9

Meeting minutes
  • Calls for proposals: dates & details. (Status of proposals system.)

September 25

Meeting minutes
  • Program guide (guest: Marco Tabini)

  • Call for Conference Talk Proposals & Call for Tutorial Proposals (with example)


    • Proposal submission deadline: October 31, 2007
    • Proposal acceptance: November 20, 2007
    • Tutorial cancellation date: February 10, 2008 (for inadequate attendance)
    • Papers, handouts deadline: March 1, 2008


    • Should we offer to waive registration for speakers? Conference talk speakers only, or Tutorial presenters too? (Perhaps in conjunction with reducing the maximum to $1200.)
    • What should we ask for in a proposal?
    • Should we require an accompanying paper?
  • PR

  • Budget: I'm going to go ahead and get PSF approval of the budget at <>. Please give it a look and let me know if you notice anything missing or wrong.

September 11

Meeting minutes

August 28

Meeting minutes

August 14

Meeting minutes
  • Network

July 31

Meeting minutes
  • Report on Chicago visit
  • Report on OSCON

July 17

Meeting minutes
  • Staff roles (sign up now!)
  • Keynote speakers
  • PyCon tech
  • Chicago visit


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