Revision 7 as of 2004-10-27 00:38:25

Clear message

Barring a surprising change in Python's growth, PyCon 2006 will be too large for GWU's facilities. The 2005 conference will therefore be the last one at GWU.

The larger the venue, the further in advance we need to book it, so we should regard 2006 venue choice as an immediate problem, rather than waiting until it's too late.

Since venues typically book up to 18 months in advance, you might argue we are already too late, and I wouldn't disagree. Typically we should expect to be doing long-range planning 18-24 months in advance.

First let's try to establish some ground rules. Before we start to advocate particular venues, let's all try to agree on what we'd like from an ideal venue. The hope is that this can be incorporated into some kind of "scoresheet" that those who visit potential venues can use to report back - preferably to the pycon-organizers list, with a summary here.

Desirable Venue Characteristics

Organizer locations

City suggestions

East coast:

Midwest:

West coast:

Canada:

Preliminary DC-area surveys

Please add information here that you have obtained from specific venues. Where possible please include contact details for your sources of information, and add your own identity.

Colorado

Thank you for visiting our website and for your interest in Colorado State University as a potential site for your conference. Since we do not have sleeping rooms available in March or April, we can only offer dates in the summer. Potential times that we could host your program in 2005 are late June/early July or possibly early August.

Although our 2005 rates are not yet available, I would not expect an increase of more than 3 or 4%, and it might not even come to that. A 2004 rate of $56.75 per person per day would include: * lodging (double occupancy) * 3 meals * use of meeting facilities * support services (see attached Adult Package Plan) * use of the Student Recreation Center * campus parking * all applicable taxes.

Lodging Campus lodging would be in a residence hall utilizing suite-type arrangements. Each room has two twin beds, closets, drawers, telephone, and a vanity with a sink. Two rooms are joined by a shared bathroom. Rates include linens, towel sets, pillows, blankets, beverage cups, daily maid service, and all applicable taxes. High speed internet access is also included. Although the residence halls are not air conditioned, large sliding windows and generally cool evenings usually provide for comfortable sleeping. Residence halls are a pleasant 5 to 10 minute walk from meeting rooms at Lory Student Center. Standard check in time is 4:00 PM and standard check out time is 10:00 AM.

Again using 2004 rates, the same package but with single occupancy lodging would be $75.40 per person per day. A new hall with air conditioned rooms may also be available, and the rate should be about $59-60 per person per day for the double occupancy package.

Food Service Campus food service is through a residence hall cafeteria. Service is characterized by unlimited selection and return privileges. Although not included in the quoted fees, special meals such as outdoor barbecues are available for nominal additional fees. Extensive catering services are also available both in the residence halls and in the meeting facilities.

Meeting Facilities The meeting space for your program would be in Lory Student Center. With more than 300,000 square feet of floor space, the Student Center has over 50,000 square feet dedicated to 25 meeting rooms, five ballrooms, a 650 seat theater, and related meeting space. Other Center amenities utilized heavily by conferences include the University Bookstore, a full service copy center, several large open lounges, a hair salon, a floral shop, a travel agency, several ATM's, and a variety of food service outlets. Internet connections are readily available--we would just need to discuss your specific requirements.

Support Services Our Adult Package Plan, which is included in the sample rate illustration, features a professional coordinator from this office as your single contact for all University facilities and services. Please refer to the attached copy of the Adult Package Plan for details. For a nominal additional fee, the Office of Conference Services offers advance and on-site registration and full accounting services.

Recreation The package includes use of the Student Recreation Center. Facilities include indoor and outdoor basketball and volleyball courts, a ten-lane, 25-yard swimming pool, a spa, a large aerobics room, an eighth-mile indoor track, and an extensive weight and exercise room. Use of these facilities is on a shared basis with students and with other conference participants.

Parking Our service plans include parking permits valid at lots adjacent to Lory Student Center and at lots next to the residence halls.

Once again, thank you for the opportunity to present this proposal. Please call or email me with any questions. I will look forward to your response.

Craig Sommer, Director Office of Conference Services Colorado State University Fort Collins, CO 80523-8037 Phone: 970-491-6222 Fax: 970-491-3568 http://www.conferences.colostate.edu/

NAME: Evelyn Mitchell

Other possibilities

Some possible sites:

National Rural Electric Cooperative Association (really!) http://www.conferencesolution.com/ (Arlington, up to 750)

Marymount U.: http://www.marymount.edu/confcenter/main.html (Arlington, up to 750, but only available from May to August 1st),

DoubleTree Tysons Corner: http://www.doubletree.com/en/dt/hotels/index.jhtml?ctyhocn=IADLRDT (largest room is 600; calls itself "executive", so probably pricy).

4H Center, Chevy Chase, Maryland http://www.4hcenter.org/index.html (up to 800, but specializing in youth conferences; has 800 beds available, though)

Hilton Mark Center, Alexandria http://www.hilton.com/en/hi/hotels/index.jhtml?ctyhocn=DCAAHHH (largest room seats 1200; this is where Python10 was held; forget about mass transit, though).

Baltimore Conference Center http://www.bccenter.org

Other Related Events and Questions


CategoryPyCon

Unable to edit the page? See the FrontPage for instructions.