Revision 12 as of 2008-03-19 02:11:52

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Suggestions for 2009

This page should be used as a place to capture the ideas that we don't want to forget to incorporate in 2009 given our fresh perspectives on 2008... so.... list away! (also, feel free to add topics/sections, the list below was just a quick start)


Financial Aid

  • Make reimbursement process easier by creating a pdf for recipients to fill out instead of making them create their own.

Food, etc.

  • Have water be available in the hallways, not just the rooms
  • Convince the food vendors / hotel to leave the food trays around for longer than the few minutes when scheduled meal breaks are. Numerous times I missed the provided food due to an extended conversation following a talk or having been in the vendor area.

Lightning Talks

  • Be more specific that talks should be more than a sales or recruiting pitch. Tell us about what you're doing!

Networking

  • wired network for speakers' podiums, vendors & sponsors who request it, tutorials (esp. tutorial instructors)
  • wired network for tutorials -- too many people need to install at the beginning of a tutorial and it was too easy for the wireless to go down thus holding up progress on tutorials.

Open Space

  • introduction to open space for attendees
  • more announcements about open spaces
    • each session chair mentions open spaces that they're interested in
    • add scheduled open spaces to the daily schedule changes sheet

Sponsorship

  • Dedicate space for recruiting
    • Use open space room(s)?
  • Encourage sponsors to set up social events (parties, dinners, mixers, etc.).

Talk Selection Process

  • Keep speaker names on proposals during reviews
  • Organize scheduled talks into themed tracks

Talk Logistics

  • Better wrangling of speakers at speaking time

  • Headset mics to free up both hands?

  • Buffer zone around A/V setup to avoid RFI from Blackberrys and such

  • Email in advance and/or give a handout to all presenters (including lightening talkers) to include:

    • suggestion to turn off screensavers, IM clients, etc that might interupt the talk
    • warnings against poorly contrasting colors (e.g. yellow on green)
    • supported projector resolutions
    • recommended minimum font size for legibility at various resolutions
    • suggestion to backup their presentation prior to the day of their talk :-)
  • A spare DVI to VGA adapter per room

  • Perhaps a spare projector in the speaker's ready room which can be used to test the speaker's equipment out prior to their talk

Website

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