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Tutorials --------- * The evening session worked well. What about 2 days of tutorials? * Allow for instructors to communicate with students. * wiki * mailing list * broadcast message * allow students to "release" their email address * Allow time during the selection process to allow for "back and forth" between the selection committee and those proposing tutorials. This will allow for clarification, modification and/or expansion on the proposal. * Score tutorials: * -2: No! * -1: Leaning against * 0: Neutral * +1: Leaning for * +2: Yes! * Skype for scoring sessions? Much more effective than IM * Set up 1 Google doc with all of the related with all of the tutorial related spreadsheets * Proposal scoring and status (accepted, rejected, awaiting input, etc.) * Room assignments * handout status (pdf received, off to printer, received from printer) * Tutorial status (open, canceled, full, closed) * Have one, ''and only one'', primary contact per tutorial. * Get a headset (microphone) for each instructor. * Have instructors meet in a "ready room" so instructors can fill out the release form before their session. * Explain the release form beforehand so there is no confusion (yeah, right :-) * Notify the instructors that the handouts will be in black-and-white (with gray scale) so they will not depend on colour to make their point(s). * Have a way to verify handouts have been delivered to the hotel before tutorial day. * Get financial information sooner, especially for non-US instructors. * Make a template for proposals so we have consistent section names (RTF format?) * Ask proposals for "ideal" and "maximum" (effective) class size (but don't guarantee either) * Get slides online for emergency access (computer dies, etc.) |
Suggestions for 2009
This page should be used as a place to capture the ideas that we don't want to forget to incorporate in 2009 given our fresh perspectives on 2008... so.... list away! (also, feel free to add topics/sections, the list below was just a quick start)
Financial Aid
- Make reimbursement process easier by creating a pdf for recipients to fill out instead of making them create their own.
Food, etc.
- Have water be available in the hallways, not just the rooms
- Convince the food vendors / hotel to leave the food trays around for longer than the few minutes when scheduled meal breaks are. Numerous times I missed the provided food due to an extended conversation following a talk or having been in the vendor area.
Lightning Talks
- Be more specific that talks should be more than a sales or recruiting pitch. Tell us about what you're doing!
Networking
- wired network for speakers' podiums, vendors & sponsors who request it, tutorials (esp. tutorial instructors)
- wired network for tutorials -- too many people need to install at the beginning of a tutorial and it was too easy for the wireless to go down thus holding up progress on tutorials.
Open Space
- introduction to open space for attendees
- more announcements about open spaces
- each session chair mentions open spaces that they're interested in
- add scheduled open spaces to the daily schedule changes sheet
Sponsorship
- Dedicate space for recruiting
- Use open space room(s)?
- Encourage sponsors to set up social events (parties, dinners, mixers, etc.).
Talk Selection Process
- Keep speaker names on proposals during reviews
- Organize scheduled talks into themed tracks
Talk Logistics
Better wrangling of speakers at speaking time, including: * Present before session * Session chair hands out release forms * Make sure all required A/V resources are available and working (sound, etc) * Check/set display resolution
Headset mics to free up both hands?
Buffer zone around A/V setup to avoid RFI from Blackberrys and such
Email in advance and/or give a handout to all presenters (including lightening talkers) to include:
- suggestion to turn off screensavers, IM clients, etc that might interupt the talk
- warnings against poorly contrasting colors (e.g. yellow on green)
- supported projector resolutions
- recommended minimum font size for legibility at various resolutions
- suggestion to backup their presentation prior to the day of their talk :-)
A spare DVI to VGA adapter per room
Perhaps a spare projector in the speaker's ready room which can be used to test the speaker's equipment out prior to their talk
Tutorials
- The evening session worked well. What about 2 days of tutorials?
- Allow for instructors to communicate with students.
- wiki
- mailing list
- broadcast message
- allow students to "release" their email address
- Allow time during the selection process to allow for "back and forth" between the selection committee and those proposing tutorials. This will allow for clarification, modification and/or expansion on the proposal.
- Score tutorials:
- -2: No!
- -1: Leaning against
- 0: Neutral
- +1: Leaning for
- +2: Yes!
- Skype for scoring sessions? Much more effective than IM
- Set up 1 Google doc with all of the related with all of the tutorial related spreadsheets
- Proposal scoring and status (accepted, rejected, awaiting input, etc.)
- Room assignments
- handout status (pdf received, off to printer, received from printer)
- Tutorial status (open, canceled, full, closed)
- Have one, ''and only one'', primary contact per tutorial.
- Get a headset (microphone) for each instructor.
- Have instructors meet in a "ready room" so instructors can fill out the release form before their session.
- Explain the release form beforehand so there is no confusion (yeah, right :-)
- Notify the instructors that the handouts will be in black-and-white (with gray scale) so they will not depend on colour to make their point(s).
- Have a way to verify handouts have been delivered to the hotel before tutorial day.
- Get financial information sooner, especially for non-US instructors.
- Make a template for proposals so we have consistent section names (RTF format?)
- Ask proposals for "ideal" and "maximum" (effective) class size (but don't guarantee either)
- Get slides online for emergency access (computer dies, etc.)