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   * '''Once the list is available, the [http://www.europython.org/community/Planning/CallForParticipationDraft call for participation] can go out.'''    * '''Once the list is available, the [[http://www.europython.org/community/Planning/CallForParticipationDraft|call for participation]] can go out.'''

IRC Meeting #8

Time/Location

The meeting will take place in the #europython channel on freenode at 19:00 CET on Friday 28th March.

Please look at the minutes from the last meeting for more background information: /IRCMeeting7

Present

Laura, David, Paul, Giovanni, Dinu, Stephan, Marius, John, Harald

Agenda/Minutes

  • Talks/Themes
    • Dinu had posted to the europython-improve mailing list about badges.
    • The discussion focused around the size of the badges - John will post details to the Wiki - and the means of printing them. Further discussion about the logistics of handling last minute changes to badges will be discussed on the mailing list.

    • John, Paul, Zeth: to report on setting up a mailing list on europython.org for submissions and making the necessary changes to the Web site.

    • Discuss putting out a call for participation/submissions?
    • David to report back about publicising tutorials on the tutor mailing list.

    • Marius, Laura: Update on the videoconferencing arrangements.

    • No word back from Guide/Google about the videoconferencing.

    • Marius supplied Laura with the contact details of someone at the hotel.

    • Talk submission infrastructure:
    • Paul will mail the python.org postmaster and request a europython-talks list for submissions. Alex Moreati will populate the management system from the list.

    • Once the list is available, the call for participation can go out.

    • Workflow discussion (how the talks will be handled)
    • David suggests that the program committee work using the as-yet-uncreated mailing list until a management system comes online.

    • Paul will report back on any feedback about themes and theme captains.
    • Useful link: http://www.europython.org/community/Talk_Suggestions

    • Christian will report back about copyright assignment forms for filmed contributors.
    • Ideas about the refereed papers track.
  • Registration/Budget
    • PyCon Italia wants to be able to offer passes to EuroPython as prizes.

    • People are generally positive about donating passes to PyCon Italia. Giovanni suggested that PyCon Italia could donate passes to their 2009 conference to the EuroPython prize draw.

    • Laura responded to Giovanni's request for brochures about EuroPython by mentioning that some should be ready by May.

    • John: Update on the registration page.

    • John is now waiting for finance information to be able to activate the registration page, and requested information on fees.

    • Progress of the budget and fees - Laura/Jacob may have obtained more information about this from Aiste.

    • Payment systems - investigations and discoveries - Laura will report about the current status with WorldPay

  • Feedback/Surveys
    • Progress on the processing of last year's surveys
  • Sponsorship
    • Discuss the sponsorship of attendees.
    • The first funding request has come in. Laura tends to handle the requests until funds run out, using various criteria to decide who should get funding.

    • Discuss the SponsorOffers document.

    • Jacob and John briefly discussed rates - John didn't see that there needed to be an upper limit.

    • Offers/packages/candidates - we need more information about costs from the venue for having booths, streamers, etc.

    • John expressed disappointment at the response from the company he was chasing.

  • Publicity/Web site (status of previously discussed fixes/enhancements)
  • General discussion (if necessary)
    • Sprints
    • Keynotes

Actions

  • See the bold sections above...

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