Pycon India 2009
================
Author: Noufal Ibrahim <noufal@sanctuary>
Date: 2009-04-28 22:39:01 IST
Table of Contents
=================
1 PyCon India discussion
1.1 Items discussed
1.1.1 Venue
1.1.2 Format
1.1.3 Speakers from outside
1.1.4 Site
1.1.5 Money matters
1.1.6 Publicity/sponsorhip
1.1.7 Approx expenses
1.2 Things to do
1.3 Approx timeline
1 PyCon India discussion
~~~~~~~~~~~~~~~~~~~~~~~~~
1.1 Items discussed
====================
1.1.1 Venue
------------
- Probably at an academic institution.
- Anand has contacted some folks at IISc. and come up with this
- It's possible to get the some lecture halls and
stuff from the college if *one of the profs is there on the
conference organising committee*.
1.1.2 Format
-------------
- We are hoping for roughly 14-16 slots among which 7-8 will be
newbie topics and 7-8 will be advanced.
- In order to fill slots and make the event richer, we are
considering open spaces and BOF events.
- We are also open to lightning talks which can fill gaps and make
the event interesting.
- We are planning this to be a one day event scheduled for
sometime in last September (approx. timeline is there below).
- We are currently leaning towards not having a keynote
speaker. If things change, we might consider one later.
- We are planning to keep a registration fee of Rs. 200 (early
bird) and Rs. 300 (spot)
1.1.3 Speakers from outside
----------------------------
- If we *do* get speakers from outside, we will pay for
accomodation, food and local transport (not for travel).
- This will cost us roughly 3000 per per person.
1.1.4 Site
-----------
- We are planning to ask Kenneth if we can reuse the software
which he has
- We are planning to get the pycon domain name from the PSF (in.pycon.org)
- It might be a good idea to ask Kenneth to take over the web
details completely.
1.1.5 Money matters
--------------------
- We need an account to hold the funds we gather/collect.
- Kenneth might be the person who can arrange for us to use an account.
1.1.6 Publicity/sponsorhip
---------------------------
- We need to leverage personal contacts (companies where we work,
people we know) to get information about sponsors as well as the
news to spread through the hacker crowd.
1.1.7 Approx expenses
----------------------
Item Rough cost Notes
--------------------------+------------+----------------------------------------
Venue 10000 Anand has positive
feedback from IIsc.
Projectors/Sound systems 10000 Can the college provide
these?
Food 10000 Outsourced to a caterer
Wifi ? Contact Ramdas for this
Swag 20000 T-shirts, pens, notepads
etc.
External speakers 24000 8 external speakers
--------------------------+------------+----------------------------------------
Total 74000 Approx. 100,000 (with
safety margin)
1.2 Things to do
=================
- Site + Financial aspects - Ask Kenneth [Noufal]
- Venue
- talk to IISc. [Anand]
- talk to Ramdas about school [Senthil]
- Wifi
- Talk to Ramdas about this [ Senthil]
- Talk to Ramakrishna about this [ Senthil]
- Getting Bruce Eckel for the keynote [ Senthil to talk to Anand Pillai]
1.3 Approx timeline
====================
Date Activity
-------------+-----------------------------------------------------
By 31/April Fix venue, date and No. of days
By 7/May Setup site, registration, logo contest
Till 30/May Advertise on blogs, mail lists, twitter, sites etc.
On 15/Jun Call for CFP
On 15/Aug CFP closed
30/Aug Notify selected speakers