Page for PyCon 2009 meetings: PyCon2009/Organizers_Meetings
Meetings will be held every other week on Tuesday.
Meetings are held via IRC. We use the '#pycon' channel on irc.freenode.net. Connection details (instructions) here.
There is a "PyCon 2008 Planning" Google calendar. If you want write access, ask David Goodger or Chris McAvoy (or just ask on the pycon-organizers list).
Private PyCon Organizers' wiki (join pycon-organizers and ask for the user/password info).
Agendas For Organizers' Meetings
(Please add items below.)
April 1st, 2008
- Bathroom switch of womens room to mens room (gloria)
- Surveyed females would rather have the convenient women's room turn co-ed, and a dedicated women's room on another floor.
- next year: no choice on 'record/distribute' - proposal is that anything submitted, talked about, presented, written on the wall is distributable. discuss. (carl)
- opt-out option for presenters
- burden then gets put on presenters, rather than organizers
- newcomers to the planning group - how does this work? how can we help? (mel)
- pycon 2009 site - ETA to live?
March 11th, 2008
- Shopping list requests
- Power setup?
- Volunteer Coverage
- Registration issues:
- Report of higher price at the DoubleTree; refund requested.
- Refund requested for medical reasons
- Talk schedule gap
- What haven't we covered that needs covering?
March 4th, 2008
- Resolving the outstanding invoices.
- PyCon 2010 meeting @ PyCon 2008 (Scheduling, agenda?)
February 26th, 2008
- Food Status(? -- carried over from last meeting)
- PyCon 2010 bid process
February 19, 2008
- Food Status (Skip is still waiting to hear back from CTE. Ewa tells me "soon". Do we have any leverage here? I can't make the meeting today - have another meeting at 1pm.)
February 12, 2008
- Food Status (Skip is still waiting to hear back from Ewa at CTE.)
- Keynote status and minikeynotes (Noah might be late, taking a red-eye back home)
January 8, 2008
A general review, to get back on track after the holidays. Add specifics below.
- Registration
- Food Status
(If Skip can't be there, summarize please to skip@pobox.com).
December 4, 2007
- Review action items (on-list first)
- Sponsorship update
- Program update: conference talks
- Program update: tutorials
November 20
Meeting minutes
- Review action items
- Sponsorship update
- Program update: conference talks
- number of talk proposals received
- marching orders for program committee
- Program update: tutorials
- number of tutorial proposals received
- how to choose which tutorials to accept?
- Daily Schedule (see the sample schedules)
- PyCon-Tech update (registration, proposals, etc.)
- PyCon 2009 & 2010 (draft call for bids)
- Publicity: Press release; blog badge
November 6
Meeting minutes
- Review action items (see past minutes or 2007-11-06 "action items" message)
- Sponsorship update
- Program update
- Registration
- 2010 call for bids
- Graphics & web design
October 23
Meeting minutes
- Review action items (see past minutes or 2007-10-11 "action items" message).
- Call for bids for PyCon 2010 (2009?). See http://pyfound.blogspot.com/2006/04/so-you-want-to-host-pycon-2008.html
September 25
Meeting minutes
Program guide (guest: Marco Tabini)
Call for Conference Talk Proposals & Call for Tutorial Proposals (with example)
Dates:
- Proposal submission deadline: October 31, 2007
- Proposal acceptance: November 20, 2007
- Tutorial cancellation date: February 10, 2008 (for inadequate attendance)
- Papers, handouts deadline: March 1, 2008
Questions:
- Should we offer to waive registration for speakers? Conference talk speakers only, or Tutorial presenters too? (Perhaps in conjunction with reducing the maximum to $1200.)
- What should we ask for in a proposal?
- Should we require an accompanying paper?
PR
Budget: I'm going to go ahead and get PSF approval of the budget at <http://spreadsheets.google.com/pub?key=pyx4TeJX2JDoKnFsixLn9bw>. Please give it a look and let me know if you notice anything missing or wrong.
September 11
Meeting minutes
- Populating the web site
- Catering
- Budget: http://spreadsheets.google.com/ccc?key=pyx4TeJX2JDoKnFsixLn9bw
August 28
Meeting minutes
- Network
- Keynote speakers (notes in private wiki)
- Scheduling (notes in private wiki)
- Website redesign